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Privacy Policy


We understand your privacy and security concerns regarding the information we collect, use and disclose to third parties for the purpose of allowing us to provide and offer our products and services to you. To notify you about our practices, we have developed this Privacy Policy. Any personally identifiable information collected on this Site is considered Personal Information (“Personal Information”) and will be treated in accordance with this Privacy Policy.


Personify XP is firmly committed to protecting your privacy and the confidentiality of your Personal Information. For purposes of this privacy policy, “Personify XP” means Personify XP and its controlled affiliates. Please read the following carefully to ensure you understand our views and practices regarding your Personal Information and how we will treat it.


In furtherance to our obligations under the EU General Data Protection Regulation (GDPR), Aide Data Ltd and Personify XP Ltd are data controllers and processors and the registered address is:


71-75 Shelton Street
London
Greater London
WC2H 9JQ
UNITED KINGDOM

Under GDPR, the Firm is not required to appoint a Data Protection Officer; please contact info@personifyxp.com if you have any queries on data protection or comments on this policy.oN


COLLECTION, USE AND DISCLOSURE OF PERSONAL INFORMATION


Personify XP is committed to protecting the privacy of Internet users who visit our web site (the “Site”). The information gathered by Personify XP from this Site falls into two categories:
(1) information voluntarily supplied by visitors to our Site (see “Information Voluntarily Provided by You” below) and
(2) tracking information gathered as visitors navigate through our Site (see “Cookies” below). We will ensure that your personal data is processed lawfully, fairly, and transparently, without adversely affecting your rights. We will only process your personal data if at least one of the following basis applies:
1. you have given consent to the processing of your personal data for one or more specific purposes;
2. processing is necessary for the performance of a contract to which you are a party or in order to take steps at the request of you prior to entering into a contract;
3. processing is necessary for compliance with a legal obligation to which we are subject;
4. processing is necessary to protect the vital interests of you or of another natural person;
5. processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; and/or
6. processing is necessary for the purposes of the legitimate interests pursued by us or by a third party except where such interests are overridden by the fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.


INFORMATION VOLUNTARILY PROVIDED BY YOU


When using this Site, you may choose to provide us with information to help us serve your needs or to request information or materials. This information could include your name, company name and e-mail address. Any Personal Information that you provide will be used only for the purpose indicated on the Site or in this policy. The personal information we collect is to enable us to contract with potential customers and to comply with relevant legal obligations. In some cases, we may use personal information for our legitimate interests (such as contacting you with information about other services and products that are offered by Personify XP that we think may be of interest to you), or those of third parties, provided that a data subject’s interests and fundamental rights do not override those interests.
If you do not wish to be contacted by us, please see the section titled “Opting-Out” below.


COOKIES


This Site uses cookies. Cookies are pieces of information stored by your web browser on behalf of a web site.
The information that may be maintained by a cookie is used by Personify XP solely to help us manage the Site and our business (e.g., by helping us analyse traffic to our web site and offer repeat visitors to our site easier access to downloadable content). We discuss below the strict limitations we place on any use of Personal Information.
You can block or limit the use of cookies, but if you continue using our site without disabling cookies we will assume that you are happy to receive them for the purposes described in this policy.
For more information about cookies and instructions on how to adjust your browser settings to accept, delete or reject cookies please visit http://www.allaboutcookies.org/manage-cookies


DISCUSSION FORUM AND CHAT ROOM USE


If you participate in a Personify XP discussion forum or chat room, you should be aware that the information you provide there will be made available to Personify XP employees and other users of the service. Also, please recognise that the individual forums and chat rooms may have additional rules and conditions. Each participant (including any Personify XP employee or representative)’s opinion on a forum or chat room is his or her own and should not be considered as reflecting the opinion of Personify XP.


DISCLOSURE OR USE OF PERSONAL INFORMATION


We feel very strongly about privacy and confidentiality and we will not exchange or sell or otherwise distribute your Personal Information without your consent outside of Personify XP, except in accordance with your instructions, or if it is already in the public domain, or it has been received independently from a third party whom we reasonably believed was permitted to supply such information to us, or as identified in this privacy policy:
In the normal course of our business, information may be shared within Personify XP entities and may be used both for research and statistical purposes and crime prevention. We may also use it to ensure we present the site content effectively to you, to provide information on services that may be of interest to you and notify you of any changes to our services. It may be transferred to any country, including countries outside the European Economic Area, for any of these purposes and for systems administration. It may also be used to provide our clients with information about products and services that we believe could be of interest, by post, by telephone, e-mail, or other means. By giving us your Personal Information you agree to this arrangement. We will do what we reasonably can to keep your data secure. Agents and Service Providers. We sometimes contract with other companies and individuals to perform functions or services on our behalf, such as hosting this Site, sending e-mail messages and making phone calls on our behalf. They may have access to Personal Information, such as addresses, needed to perform their functions, but are restricted from using it for purposes other than providing services for Personify XP and will be subject to specific contractual requirements in relation to the processing of such Personal Information.
Business Transfers. As we continue to develop our business, we might sell or buy assets or businesses. In such transactions, user information generally is one of the transferred business assets. Also, if either a Personify XP entity itself or substantially all of a Personify XP’s entity’s assets were acquired, your Personal Information may be one of the transferred assets.
Personify XP may preserve and has the right to disclose without your prior permission any information about you or your use of this Site if Personify XP has a good faith belief that such action is necessary to: (a) Protect and defend the rights, property or safety of Personify XP, employees, other users of this Site, or the public; (b) Enforce the terms and conditions that apply to use of this Site, or (c) Respond to claims that any content violates the rights of third-parties. We may also disclose information as we deem necessary to satisfy any applicable law, regulation, legal process or governmental request.


EXTERNAL LINKS


Personify XP includes links to other websites whose privacy policies we do not control. Once you leave our servers (you can tell where you are by checking the URL in the location bar on your browser), use of any information you provide is governed by the privacy policy of the operator of the site you are visiting. That policy may differ from ours. If you can’t find the privacy policy of any of these sites via a link from the site’s homepage, you should contact the site directly for more information.


INFORMATION STORAGE AND SECURITY


Information collected through this Site may be processed and stored anywhere in the world by Personify XP and its technology service providers. By providing information to Personify XP through the use of the Site you are consenting to the transfer of the information into or through any jurisdiction for processing in accordance with this Privacy Policy. We endeavour to maintain appropriate safeguards appropriate to the sensitivity of the Personal Information we collect, use, and maintain. However, as effective as our security measures may be, no security system is impenetrable. We cannot guarantee the security of our database, nor can we guarantee that information you supply will not be intercepted while being transmitted to us over the Internet. Personify XP is not engaged in personal transaction, and you should not supply sensitive personal information to us such as social security or government identification numbers, banking or credit information, or the like.
We only keep your personal data for as long as we need to in order to use it as described above and/or for as long as we have your permission to keep it. In any event, we will conduct a review, as necessary, to ascertain whether we need to keep your personal data. Your personal data will be deleted if we no longer need it.


DISCLOSING YOUR INFORMATION


We are allowed to disclose your information in the following cases:
• If we want to sell our business, or our company, we can disclose it to the potential buyer.
• We can disclose it to other businesses in our group.
• We can disclose it if we have a legal obligation to do so, or in order to protect other people’s property, safety or rights.
• We can exchange information with others to protect against fraud or credit risks.
We may contract with third parties to supply services to you on our behalf. These may include payment processing, search engine facilities, advertising and marketing. In some cases, the third parties may require access to some or all of your data. If you have any questions, please contact info@personifyxp.com.
Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the third party under GDPR and the law.


INFORMATION RELATED TO EMPLOYMENT


This Site may provide an opportunity to submit your curriculum vitae or an application form to us or apply for a position through this Site. If you submit information for such purposes, we will use (which may include transferring) the Personal Information you provide to evaluate your qualifications and contact you regarding any positions at Personify XP in which we believe you may be interested.


PERSONIFY XP IS NOT INTERESTED IN MINORS


You must be at least 18 years old and possess the legal authority to form legally binding contracts under applicable law to use this Site and the services provided on it. Personify XP does not knowingly collect Personal Information from those under the age of 18 nor are our services directed in any way towards minors. In an instance where such information was collected, it would be purely accidental and unintentional. Personify XP encourages parents to discuss the Internet with their children and monitor Personal Information that a child may provide via the Internet.


YOUR RIGHTS


You can ask us not to use your data for marketing. You can do this by ticking the relevant boxes on our forms, or by contacting us at any time at info@personifyxp.com.
Under the GDPR, you have the right to:
• request access to, deletion of or correction of, your personal data held by us at no cost to you;
• request that your personal data be transferred to another person (data portability);
• be informed of what data processing is taking place;
• restrict processing;
• to object to processing of your personal data; and
• complain to a supervisory authority.
You also have rights with respect to automated decision-making and profiling as set out in section below.
To enforce any of the foregoing rights or if you have any other questions about our site or this Privacy Policy, please contact us at info@personifyxp.com.


LINKS TO OTHER SITES


Please note that our terms and conditions and our policies will not apply to other websites that you get to via a link from our site. We have no control over how your data is collected, stored or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.


POLICY UPDATES


We may update this privacy policy from time to time. When we do so, changes in our privacy policy will be effective immediately. If you are a regular visitor to this Site, we recommend that you check this privacy policy on a regular basis.


CONTACT INFORMATION


1) Privacy Policy
Questions regarding this Privacy Policy should be directed to us by email at info@personifyxp.com
2) Opting Out
If when using this Site, you have previously furnished us with contact information but now do not want to receive further communications, please let us know using the contact above.